School Privacy Policy 

Quainton Hall School is an Independent Co-Educational Preparatory School, registered as Walsingham College (Affiliated Schools) Limited. Our registered address is Quainton Hall School, Hindes Road, Harrow, HA1 1RX.

At Quainton Hall school we understand that privacy and the security of your personal information is extremely important. Because of that, this policy sets out what we do with your information and what we do to keep it secure. It also explains where and how we collect your personal information, as well as your rights over any personal information we hold about you.

This policy applies to you if you use our website, contacting us via telephone or interact with us via social media.

What information we collect?

We collect the following information;

  • Child Information such as Full Name, Date of Birth, Gender, Ethnicity, Address and Parental/Guardian Contact Information. Of which some of the information is collected voluntarily.
  •  We also collection contact information such us name, telephone and email address for general enquiries.
  •  Job Applications
  •  Number of visits to the website
  •  Parental Registration - Such as name, address, email, contact information and your child’s date of birth.


How we use your information (Purposes)?

  •  Child Information – To process your child’s application such us identifying the year group of admission.
  •  Contact Information - Responding to any general enquiries.
  •  Job Applications - Shortlisting for Interviews, safeguarding, equality and employment checks.
  •  Number of visits to the website - Website traffic
  •  Parental registration – to verify users in order to provide secure access to information such as policies, curriculum areas, news and the   headmasters blog.

The lawful basis on which you are processing the data

 

  •  Legitimate interest


The period for which the personal data will be stored

  •  We will retain a record of your personal information for a certain time after the purpose has been completed. Please refer to our Retention Policy for further information.


The data subjects’ rights including the right of access to their personal data, right of correction, erasure and to object to processing, and the right to lodge a complaint with the ICO

Access and correction of your personal information

  • You have the right to access the personal information that we hold about you in many circumstances. This is sometimes called a ‘Subject Access Request’. If we agree that we are obliged to provide personal information to you (or someone else on your behalf), we will provide it to you or them free of charge.
  • Before providing personal information to you or another person on your behalf, we may ask for proof of identity and sufficient information about your interactions with us that we can locate your personal information.
  •  If any of the personal information we hold about you is inaccurate or out of date, you may ask us to correct it.
  •  If any of the personal information we hold about you is inaccurate or out of date, you may ask us to correct it.
  •  If you would like to exercise these rights, please contact us as set out below.
Right to stop or limit our processing of your data
  • You have the right to object to us processing your personal information if we are not entitled to use it any more, to have your information deleted if we are keeping it too long or have its processing restricted in certain circumstances.
  •  If you would like to exercise this right, please contact us as set out below.


Data Protection Officer’s (DPO) name and contact details:

The purposes for which you process the data

Contact us:

If you would like to exercise one of your rights as set out above, or you have a question or a complaint about this policy, the way your personal information is processed, please contact us by one of the following means:

By email : Data Protection Officer

By post: Data Protection Officer, Quainton Hall School, Hindes Road, Harrow HA1 1RX

You also have the right to lodge a complaint with the UK regulator, the Information Commissioner. Go to ico.org.uk/concerns to find out more.